Salaries and Wages, Etc.

A) ADMINISTRATION 

1)  Payment  

a) For all staff the pay month is the calendar month. Salaries and wages are paid on the last day of the current month. 

b) You will receive a payslip showing how the total amount of your pay has been calculated. It will also show the deductions that have been made and the reasons for them, e.g., Income Tax, National Insurance, etc. 

c) Any pay queries that you may have should be raised with your immediate Manager. 

2) Overpayments 

If you are overpaid for any reason, the total amount of the overpayment will normally be deducted from your next payment but if this would cause hardship, arrangements may be made for the overpayment to be recovered over a longer period. 

3) Income Tax and National Insurance 

At the end of each tax year, you will be given a form P60 showing the total pay you have received from us during that year and the amount of deductions for Income Tax and National Insurance. You may also be given a form P11D showing non-salary benefits. You should keep these documents in a safe place as you may need to produce them for tax purposes.  

B) LATENESS/ABSENTEEISM 

1) You must attend for work punctually at the specified time(s) and you are required to comply strictly with any time recording procedures relating to your work. 

2) All absences must be notified in accordance with the sickness reporting procedures laid down in this Employee Handbook. 

3) Lateness or absence may result in disciplinary action and/or loss of appropriate payment. 

C) SHORTAGE OF WORK 

In the event that the Company is faced with a shortage of work, or is unable to provide you with work for any other reason, then you agree that the Company may temporarily: 

• place you on short-time working, in which case you will be paid for those hours worked; or 
• lay you off from work, in which case you will be paid in accordance with the statutory guarantee pay provisions in place at that time; or 
• designate you as a furloughed (or similar) worker, in accordance with the terms of any Government furlough (or similar) scheme in place from time to time, in which case during such period, if required, you will cease to carry out any work for the Company. (For this purpose, you agree that the Company may adjust your salary and benefits by an appropriate amount to ensure that it receives reimbursement of such salary and benefits under the said scheme to the fullest extent possible) 

The entirety of this section entitled “Shortage of work” forms part of your contractual terms and conditions.  

D) TIMESHEETS 

If you are an Assessor/Tutor, you are required to complete and submit timesheets as directed in order to ensure that you receive the correct payment. Incorrectly completed, or late submission of, timesheets may result in incorrect or delayed payment of salaries.  Deliberate falsification of timesheets will be regarded as a disciplinary offence and may lead to your summary dismissal. 

E) SIGNING IN & OUT 

For office-based staff, we operate a sign in/sign out policy with which all office-based employees are expected to comply. Upon arrival to work, you must immediately sign in the time you entered the premises. Upon leaving the premises you must ensure that you sign out using the same system. It is not permissible under any circumstances for any employee to sign in or out on behalf of another. In the event that you forget or are unable to do this for any reason you must report this to a Manager immediately. The information collated using this system is used as a roll call in the event of an evacuation, to ensure employees are paid accurately and for monitoring purposes. It is therefore imperative that the information is accurate. You should be aware that falsifying records is considered a gross misconduct offence in accordance with our disciplinary procedures. Failure to adhere to this procedure may result in summary dismissal and/or incorrect or delayed payment of salaries. 

F) PENSION SCHEME 

We operate a contributory pension scheme to which you will be auto-enrolled into (subject to the conditions of the scheme). The scheme enables you to save for your retirement using your own money, together with tax relief and contributions from the Company.