Company Mileage Rules

Employees who use their private car on the Employer’s business must ensure that they have business use insurance cover. The Employer shall reimburse, as appropriate, against receipts or other appropriate evidence, mileage at a rate recognised by the HMRC for business use, which is currently the following:

Up to 10,000 miles per annum                  .26 per mile

Over 10,000 miles per annum                   .25 per mile

Mileage rates are subject to change in accordance with the prevailing rates set down by the HMRC from time to time.

Mileage to and from the Employee’s home address and place of work will not be deemed to be business use. Any mileage incurred as a result of employees travelling home from business visits will also not be deemed as business use.

The Employer will only reimburse the Employee for mileage undertaken for business purposes and mileage records must be submitted on a monthly basis to the Employer. Failure to submit mileage records in accordance with this policy may result in delayed payments.

If the Employee shall be convicted of any offence under the Road Traffic Act, or become involved in any accident involving the motorcar, they shall forthwith notify the Employer and supply such information in connection therewith as the Employer may request. 

The Employer shall not under any circumstances accept responsibility for parking or other fines incurred by you.